PIHA COASTCARE Operating Protocols

Piha CoastCare Trust Board

Piha CoastCare Co-ordinator/s

Piha CoastCare Co-ordinating Group

Piha CoastCare Network

Tendering and Contracting for Service Provision

Piha CoastCare Projects

The Piha CoastCare Trust Board:

In working within the aims and provisions as set out in the Trust Deed, the Piha CoastCare Trust Board will operate within the following guidelines:-

Members of the Board will demonstrate:

• A general commitment to environmental sustainability
• A commitment to subscribe to best practice in environment restoration and conservation projects
• A willingness to be pro-active
• Openness to other people and groups in the Piha community and their interests
• A problem-solving approach.

The Board will have a governance role which includes:

• Responsibility for the strategic planning directions and policies of the Trust
• Overall financial responsibility, including provision of adequate finance and resources for the Trust to carry out its aims
• The appointment, support and monitoring of a CoastCare Co-ordinator, who shall have delegated responsibility for the day-to-day management, organization and administration of CoastCare projects and activities.
• Promotion of the Trust's work to the community and liaison with allied groups and agencies
• Entering into such agreements (e.g. memoranda of understanding) or contracts with other groups, agencies or individuals as seen desirable to enhance and advance the work of the Trust.
• Approval of the Annual Work Plan for CoastCare.

The Piha CoastCare Co-ordinator/s:

The Co-ordinator/s, appointed by the Trust Board, is responsible to the Board, through the chairperson, for the management and administration of the Trust's project activities.  In carrying out this role the Co-ordinator will be:

• Supported, monitored and resourced by the Trust Board
• Supported and assisted by the Co-ordinating Group.
• Responsible for the organization of Co-ordinating Group meetings
• Responsible for reporting regularly to the Trust Board on progress of the annual Work Plan, as required by the Board
• Responsible for recommending to the Trust Board the resourcing needs of projects and other activities
• Involved, with the Board where necessary, in the development of liaisons and/or strategic alliances with allied groups in order to facilitate and promote the work of CoastCare.
• Responsible for the development and maintenance of the CoastCare Network through publicity, newsletters, and electronic communications.
• Responsible for planning and implementing information and education opportunities to promote knowledge and understanding of environmental issues.

The Piha CoastCare Co-ordinating Group:

• The Piha CoastCare Co-ordinating Group will be under the leadership of the Piha CoastCare Co-ordinator and will comprise those individuals who are actively involved in the leadership, or take responsibility for, a CoastCare project or an administrative duty within the day-to-day management of CoastCare projects and activities.
• The Co-ordinating Group will be responsible for drawing up and recommending for adoption  to the Trust Board the Annual CoastCare work plan.
• The Co-ordinating group will take responsibility for the implementation of the Annual Work Plan and of monitoring the day-to-day progress of projects and ensuring that the resources required by any paid staff and volunteers are provided in order to carry out project work.
• The Group will act as a support group to assist the CoastCare Co-ordinator in carrying out the Co-ordinator's role.  
• The Co-ordinating Group will meet a minimum of three times annually to carry out its functions.
• The management of the Piha CoastCare website.

The Piha CoastCare Network:

• The Piha CoastCare Network comprises those groups and individuals who are supportive of the work of CoastCare, are interested in environmental issues,  or take part in project work and who indicate a wish to be included in the membership of the Piha CoastCare Network.
• The Network will be kept up-to-date with CoastCare's projects, educational opportunities and activities and offered opportunities to participate at all levels in Piha CoastCare?s operations.
• The Piha CoastCare Network members will be invited to attend the Trust's Annual General Meeting where they will be receive the Annual Report of the Trust and be given opportunities to offer suggestions and ideas for projects and activities and to offer appraisals of the Trust's progress.
• To Register on Piha CoastCare's Network Register please go to 'Register' on the Menu, left,  and fill out your details.  We do NOT give anyone any of your details.  You will hear from us shortly.

Tendering and Contracting for Service Provision: